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Whether you are working from an office, home or another place of work you should ensure that your ergonomic set up and way of working is right for you. This may be for when you’re working with monitor screens, a laptop, a desktop or a tablet; we want to ensure that you know how to best set up the equipment you are using.

DSE (Display Screen Equipment)

What Can Go Wrong?

• If you are working with computers whether at home or in the office for extended periods, with poor posture and inadequate breaks you may experience aches and pains.

• Conditions left untreated can develop into long term health problems and are more difficult to resolve. It is important for your wellbeing that you are aware of appropriate training and support to ensure that you can manage your working environment to reduce the effects of what can go wrong.

Legal/³ÉÈËÂÛ̳ Requirements

• Health and Safety (Display Screen Equipment) Regulations 2002 is the law that applies for anyone that works with display screen equipment.

• Anyone working with display screen equipment should have an assessment of their workplace; we do this by using the . Your team leader will review your assessment and, if appropriate, will approve provision of equipment.

• Your Safety Advisor can also help with reviewing your results (downloadable PDF when you complete the Workstation Wellbeing Assessment) and give you and your team leader advice. Any specialist advice will need to be via an Occupational Health referral.

• Disability assessments should be directed to , our Access & Disability Services provider.

• Ill-health assessments will be via our Occupational Health provider.

• Team leaders will ensure their team has what they need to work with display screens.

Control Measures

Training & Equipment

Complete your Workstation Wellbeing Assessment to help you to make adjustments to support you in your work environment whether in the office, at home or on location.

If you need any equipment to support you, you should use the PDF from your Workstation Wellbeing Assessment to discuss this with your team leader who can order equipment via BuyBookOrder.

You may not need office-type furniture or equipment at home to achieve a good posture. Your own furniture or equipment may be suitable or sufficient. Use your Workstation Wellbeing Assessment with your team leader to help you decide what is needed for your own situations and circumstances.

Once you’ve done your t, you and your team leader can ask a Safety Advisor for advice and tips on any equipment you may need or how best to set up your workstation with the equipment. For any ill-health or physical requirements; these should be referred to Occupational Health whose team can give specialist advice and support.

Workstation Wellbeing Assessment pdfs should be sent to HR.

Occupational Health Referrals

Remember: you can order standard workstation equipment via BuyBookOrder without going via Occupational Health for a referral e.g. mouse, keyboard, desk chair. Your team leader can approve the purchase of equipment you need to support you with working with display screen equipment.

Occupational Health referrals should be used when you have a heath or physical requirement that will need specialist support or equipment.

• Discuss any issues with your team leader who will complete a referral process to Occupational Health on your behalf for additional support.

• Occupational Health can be contacted via Gateway

If you have had a Workstation Assessment via Occupational Health referral which recommends that you have a specialist chair or other specialist items, your team leader can order this via ³ÉÈËÂÛ̳ procurement.

Home Office Furniture Loan

• You may choose to purchase your own home office equipment or furniture to meet your specific preferences for style or set up in your own home.

• Please speak to your team leader who will advise and then approve the loan

• Team leaders should follow advice on the Hybrid Working Microsite on when and how to make a Home Office Furniture Loan Agreement available.

³ÉÈËÂÛ̳ Buildings

The ³ÉÈËÂÛ̳ have procured workstations with ergonomic equipment that you can adjust to suit your set-up. An assessment of risk has been carried out during design of these areas.

Eye Tests

If you are a display screen equipment (DSE) user you can ask for an eye test, and support with glasses if these are needed as part of DSE use for work. Click on Useful Documents to find the Eye Test Expenses Claim Form.

Specialist set-ups (including edit suites and galleries and trucks)

Some work requires multiple screens or unusual set-ups. The principles above will apply to these but a specific risk assessment should have been undertaken during design phase and when any changes or updates to equipment layout is planned.

Physiotherapy

If you have an injury that is impacting your health and/or your ability to do your job you can get help via the ³ÉÈËÂÛ̳ Occupational Health service

 If you experience problems:

• If there are issues with the computer hardware such as the keyboard, mouse, or monitor then contact your local ITC, or call the IT help desk.

• If there are issues or problems with the environment, lighting, heating etc. then contact .

• Anybody with a disability can be referred straight through to ³ÉÈËÂÛ̳ Access Services.

• If you have assistive technology requirements then speak to: the IT Helpdesk (external 0845 305 0440) or the Access Services Unit.

For Team Leaders

• You are responsible for ensuring that your team do a Workstation Wellbeing Assessment, applying the basic principles and taking breaks away from using screens.

• If a team member is reporting pain or discomfort you can refer them to Occupational Health for assessment and advice on their workstation and whether and adjustments are needed. This may include physiotherapy treatment where a short course is likely to resolve the problem. You can also contact a Safety Advisor for tips and advice but specialist advice will need to be from Occupational Health.

• Once an assessment has been completed, Occupational Health will send you a report outlining their recommendations. It is up to you to ensure these recommendations are put in place and any additional equipment is ordered.

 FAQs/Did You Know?

• There is no evidence that DSE use damages eyesight though you can experience eye strain and headaches with extended use particularly with poor lighting and posture.